Your privacy matters. This Privacy Policy explains how DepreciationsCalculator.co.uk handles calculator inputs, contact messages, cookies, analytics and personal data when you use our free UK depreciation calculators, capital allowance tools and property value guides.
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The organisation responsible for this website and this privacy notice.
DepreciationsCalculator.co.uk (“we”, “us”, “our”) provides free online calculators and educational content about depreciation, car values, capital allowances, property depreciation, residual values and related UK finance topics.
For any personal data collected through this website, DepreciationsCalculator.co.uk acts as the data controller. That means we decide why and how the personal data is processed. This Privacy Policy is written for visitors, calculator users, businesses, accountants, landlords, vehicle buyers and anyone else who uses our website.
Controller contact:
Website: https://babymori.website/
Privacy email: privacy@depreciationscalculator.co.uk
General email: hello@depreciationscalculator.co.uk
Postal/registered office: add your official business address here if required for your final published policy.
This policy applies only to DepreciationsCalculator.co.uk. It does not apply to third-party websites that we link to, such as GOV.UK, HMRC, valuation providers, accounting software providers, advertisers, affiliate partners or external finance resources. When you leave our website, the privacy policy of the destination website applies.
We aim to collect only what is necessary to operate, secure and improve the website.
Most visitors use our depreciation calculators without telling us who they are. In many cases, the numbers you enter — for example purchase price, mileage, residual value, tax rate, annual allowance rate, asset cost or projection period — are used only to generate results on the page.
Some information may still be personal data when it can be linked to you directly or indirectly. The table below explains the main categories of information that may be processed.
| Data category | Examples | Why it may be processed | Typical retention |
|---|---|---|---|
| Calculator inputs | Asset cost, car value, depreciation rate, mileage, property value, tax rate, allowance pool value. | To calculate depreciation, capital allowance, residual value or property allocation results. | Processed for the session where possible; not intentionally stored against your identity. |
| Contact information | Name, email address, message content, business name if you provide it. | To reply to support requests, correction requests, partnership enquiries or privacy requests. | Usually up to 24 months unless needed longer for legal, security or dispute reasons. |
| Technical data | IP address, browser type, device type, operating system, referring URL, pages visited, error logs. | To keep the website secure, diagnose faults, prevent spam, improve speed and understand aggregate usage. | Server/security logs are usually retained for a limited period, often 30 to 90 days. |
| Cookie data | Cookie consent choices, session data, analytics identifiers if analytics is enabled. | To remember settings, run essential functionality and measure website performance where permitted. | Depends on cookie type; see the cookie section below. |
| Email subscription data | Email address and preferences if you voluntarily subscribe to updates. | To send content updates, tool announcements or educational emails where you have opted in. | Until you unsubscribe or ask us to delete your subscription record. |
Our tools are designed for practical planning without unnecessary data collection.
DepreciationsCalculator.co.uk includes tools such as a car depreciation calculator, electric car depreciation calculator, business asset depreciation calculator, HMRC capital allowances calculator, writing down allowance calculator, land depreciation calculator and property value tools. These calculators need numbers in order to produce estimates.
Where possible, calculator inputs are processed in your browser. That means the calculation runs on the page itself, and the result is displayed to you without needing an account. We do not intentionally use calculator inputs to identify individual visitors, build profiles or make automated decisions about you.
However, technical systems may still receive limited information when pages load, scripts run or security checks happen. For example, hosting providers may process IP addresses, browser details and timestamps in server logs. Those logs are used for security, troubleshooting and abuse prevention rather than for marketing profiling.
UK GDPR requires us to explain the lawful basis we rely on when processing personal data.
We use different lawful bases depending on the context. The most common basis is legitimate interests, because we need to operate a useful, secure and reliable calculator website. Where consent is required, such as for certain optional cookies or email marketing, we will ask for it separately.
| Purpose | Likely lawful basis | Explanation |
|---|---|---|
| Running calculators and displaying results | Legitimate interests | Visitors expect calculator tools to process the numbers they enter and produce a result. |
| Responding to contact messages | Legitimate interests or steps before a contract | We need to read and reply to messages that you voluntarily send to us. |
| Security, spam prevention and server logs | Legitimate interests | We need to protect the website, users and infrastructure from misuse or attacks. |
| Email updates or newsletters | Consent | We only send optional updates where you have subscribed or otherwise given permission. |
| Tax, legal or regulatory compliance | Legal obligation | We may need to retain limited records where the law requires it. |
Where we rely on legitimate interests, we balance our need to operate the site against your privacy rights. You may object to processing based on legitimate interests, and we will review your request fairly.
Cookies help websites remember settings, keep services secure and measure performance.
Cookies are small text files placed on your device by a website. We may use cookies, local storage or similar technologies for essential functionality, security, consent management and optional analytics.
Needed for the website to function, remember basic choices, run security checks or keep calculator interface features working.
Used only if enabled to understand aggregate traffic, popular pages, device types and technical performance.
Not required for calculator functionality. If ever used, they should be clearly disclosed and subject to the appropriate consent mechanism.
You can manage cookies through your browser settings. You can also clear existing cookies at any time. If you block all cookies, some parts of the website may not work as expected, such as saved preferences, tab states or consent choices.
If we use third-party analytics tools, we aim to configure them in a privacy-conscious way, such as minimising data collection, avoiding unnecessary identifiers and respecting consent requirements where they apply.
We use personal data only for the purposes explained in this policy.
We may use trusted providers to host, secure and operate the website.
Like most websites, we may rely on third-party service providers. These providers process data only as needed to deliver their service to us, and we expect them to use appropriate security and data protection controls.
We may also disclose information if required by law, court order, regulator request or to protect our rights, users or systems. We do not allow service providers to use your personal data for their own unrelated marketing.
Some technology providers may process data outside the UK.
We aim to use UK or EEA-based providers where practical. However, some hosting, analytics, security, email or software providers may process information in other countries. Where personal data is transferred outside the UK, we take steps designed to protect it in line with UK data protection law.
Those safeguards may include adequacy regulations, the UK International Data Transfer Agreement, the UK Addendum to the EU Standard Contractual Clauses, or other lawful transfer mechanisms. The exact mechanism depends on the provider, the location and the services used.
We keep personal data only for as long as reasonably needed.
| Data type | Retention approach | Reason |
|---|---|---|
| Calculator inputs | Processed for the active session where possible and not intentionally stored against your identity. | To generate calculator outputs without unnecessary retention. |
| Contact emails and forms | Usually up to 24 months from the last meaningful contact, unless a longer period is needed. | To reply, maintain support history and handle disputes or corrections. |
| Security and server logs | Usually 30 to 90 days, unless investigation of misuse or incidents requires longer retention. | To diagnose issues and keep the website secure. |
| Newsletter or update subscriptions | Until you unsubscribe or ask us to remove your details, subject to suppression records where needed. | To respect opt-out choices and avoid contacting you again by mistake. |
| Legal records | For the period required by law or reasonably needed for claims and compliance. | To meet legal obligations and protect legitimate interests. |
When data is no longer needed, we delete it, anonymise it or archive it securely, depending on the type of data and our legal obligations.
You have rights over your personal data, subject to legal limits and exceptions.
Under UK GDPR, individuals have several rights. These rights are not always absolute, but we will respond to valid requests in line with applicable law.
Email: privacy@depreciationscalculator.co.uk
Please include enough information for us to identify the data you are asking about. We may need to verify your identity before responding.
We normally respond to rights requests without undue delay and within the period required by law. If a request is complex or you make multiple requests, we may need additional time as permitted under UK GDPR.
We use reasonable technical and organisational measures to protect data.
No website, hosting platform, email system or online calculator can be guaranteed 100% secure. For that reason, you should not submit sensitive personal data, client records, passwords, bank information or confidential documents through calculator fields or ordinary contact forms.
Our website is not aimed at children.
DepreciationsCalculator.co.uk is designed for adults, businesses, property owners, vehicle buyers, accountants and finance professionals. It is not intended for children, and we do not knowingly collect personal data from children through our calculators.
If you believe a child has provided personal data to us, please contact us so we can review and delete the information where appropriate.
You can contact us if you spot an error in this policy or in calculator content.
We try to keep this Privacy Policy, calculator explanations and data protection wording clear and current. Laws, regulator guidance, cookies, analytics tools and site features can change. If you notice outdated privacy wording, a broken link, a calculator issue or a data protection concern, contact us using the privacy email above.
This policy is a general website privacy notice and should not be treated as legal advice. If you operate a similar calculator website, you should get independent legal advice before copying or adapting this policy for your own business.
You can contact us first, and you also have the right to complain to the UK regulator.
If you are unhappy with how we handle your personal data, please contact us at privacy@depreciationscalculator.co.uk. We will try to resolve the issue fairly and promptly.
UK regulator: Information Commissioner’s Office (ICO)
Website: https://ico.org.uk/
Helpline: 0303 123 1113
You can complain to the ICO if you believe your data protection rights have not been respected.
We ask that you contact us first where practical, because many privacy concerns can be resolved quickly once we understand the problem.
We may update this policy when the website, law or technology changes.
We may update this Privacy Policy to reflect changes in website features, calculator functionality, cookies, analytics, service providers, law or regulator guidance. When we update the policy, we will change the “Last updated” date at the top of the page.
If we make a major change that materially affects how we use personal data, we may display a notice on the website or take other appropriate steps to bring the change to your attention.
Quick answers to common questions about calculator privacy, UK GDPR rights and cookies.